Start by labeling 17 file folders with the headings below.  Review all the folders every day for a few weeks until you get the hang of it. This system will make your job hunting life much easier:

1. "A" Prospects - The "hot ones" you don't want to lose track of. Watch them daily.

2. Add to Network - Names, addresses and telephone numbers you want to add to your database.

3. Hold - Maps, directions to meetings, anything you may need later, but not on a specific date. Everything associated with a specific date goes into the follow-up file (described later).

4. Hunches - Clippings of news stories where there might be job opportunities: plant openings, new product announcements, company growth, promotions, mergers. You could have three folders: a) Local Hunches; b) Regional Hunches; and c) International Hunches.

5. Ideas/Strategies - Any brainstorm you get that could help you later. Example: "To reach hiring manager, call early a.m. or late p.m. before the secretary arrives or after she leaves." If you get a letter with a business reply card in it and decide to do something similar, the card goes into your "Idea" file.

6. Junk Mail - Letters and marketing pieces that contain good ideas that could be adapted for the job search. Example: Your insurance agent sends you a warm, friendly letter, and you want to remember the salutation. Save it here.

7. Marketing Letters - High-powered letters you might want to re-send to a different reader. You could add additional folders for: a) Friend Letters, b) Search Letters, c) Thank You Letters, d) Want Ad Letters, and e) Reference Letters.

8. Meeting Announcements - Brochures or clippings describing conferences, conventions, business meetings.

9. No Interest NOW - Don't throw your notes and records away when someone indicates lack of interest. Save them here. Review them in four to six weeks. Things often change. "No" doesn't always mean "never."

10. Postage - Stamps in all denominations.

11. Proposals/Samples - If employers have asked for proposals describing how you would solve a problem, they are filed here. (Work samples could go here too, or in a separate file.)

12. Prospect List - A list of all the companies and individuals that might be of interest. (Also a list of companies that aren't of interest?)

13. RECAP - A daily journal of all your phone calls and correspondence so you can remember who you called and what you sent.

14. Resume - If more than one version, label files "Resume One," "Resume Two," and "Resume Three."

15. Send Something - The names and addresses of people you've promised a letter, a resume, a proposal, a gift, a marketing package, or a thank you note.

16. Stationery - Your printed letterhead, envelopes, and business cards.

17. Telephone Scripts - Notes to plan for future telephone conversations: what you'll say, what they might say, such as:

Ø       Answers to key objections.

Ø       Major accomplishments.

Ø       Answers to difficult interview questions.

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